As a budding philanthropist, you may be eager to extend your charitable efforts to some form of event, celebration, or other gathering aimed at fund collection. These initiatives can be highly effective in maximizing potential earnings for your cause or foundation of choice, all while broadening its audience by exposing it to new people.
The best charity events are usually also the most organized. Here are a few quick tips to help you get started.
Give yourself time
The first, and arguably the most significant, rule of thumb in charity event planning is to give yourself ample time — time to plan, time to communicate with all involved, and time to mentally prepare yourself for what should be a hectic, but rewarding process. In your early planning stages, take time to carefully select a venue or location, and be sure to line up potential partners and funders quickly, as they will likely make up the foundation of all that you do moving forward. Most importantly, lay out a timeframe for the event’s completion, with all efforts culminating in the event itself. If all goes according to plan, hosting the event should actually be the easiest part.
Know your budget
It is vital to know your limits when conceptualizing your event, and your overall budget stands as a crucial consideration. Draft your budget based on the most important aspects of your event, focusing on the exact amounts that will need to be raised to hit expectations. Again, timelines are your best friend in this process, as are potential sponsorships; include these variables in your budget, giving yourself a range of possible or expected additional funding. These tips are especially relevant to new philanthropists, who may still be lining up solidified funding for their endeavors in general.
With sponsorships in mind, do not be afraid to reach out for financial or volunteer aid. In many cases, there are a variety of like-minded individuals out there willing to help your cause, but they may simply not know about your event plans. Invest time in public outreach, tapping both family and friends and the community at large for donations, be them monetary or time-based. If you are running a charitable fair, for instance, you will need to line up people interested in working games and rides, running food stands, and engaging the public. The aforementioned sections may sit higher atop the hierarchy of event necessities, but do not let vital connections fall on the wayside. Otherwise, all your efforts may end up being meaningless.